Sickness absence
Combat sickness absence problems with our no-nonsense advice, documents and handy toolkit

Sickness Absence Documents

All the documents you need to resolve sickness absence problems

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Disciplinary procedure
Dealing with conduct and other disciplinary matters is one of the most difficult challenges for any employer. Make a wrong move and an employee can exact a high price. And even if you've a good reason to take action, tribunals demand that you follow the right procedure to the letter. Our disciplinary... Read more
DOWNLOAD September 2019
Type: Procedure
Attendance procedure
Our attendance procedure provides a process for dealing with genuine but persistent short-term sickness absence. It's not suitable for long-term incapacity cases.ApplicationA dismissal due to persistent short-term sickness absence could either be due to conduct, capability or some other substantial reason... Read more
DOWNLOAD September 2019
Type: Procedure
Letter rejecting time off for elective medical procedure
Use our letter to reject an employee's request for time off to undergo an elective medical procedure, such as breast augmentation or liposuction. Unless you contractually provide for time off work in this scenario, you're perfectly within your rights to do this. Our letter advises the employee to use... Read more
DOWNLOAD August 2019
Type: Letter
Medical questionnaire
A problem for many employers is the risk of hiring a new employee only to find they have long-term health problems that could lead to periods of sickness absence. Use our questionnaire to find out if there's a problem but only use it after a job offer has been made.Medical questionnaireThis is a document... Read more
DOWNLOAD May 2019
Type: Miscellaneous
Dismissal due to unsatisfactory attendance
When you want to implement a dismissal on the ground of unsatisfactory attendance levels, use our dismissal letter. This is the final sanction under our attendance procedure.Potentially fair dismissal reasonIf you dismiss an employee due to their poor attendance record caused by their recurring short-term... Read more
DOWNLOAD April 2019
Type: Letter
Warning/final warning of unsatisfactory attendance
Following an absence management meeting, if you want to formally warn the employee about their unsatisfactory attendance, use our warning letter. It can also be adapted for use as a final warning.Fair warningThe warning should set out the employee's unsatisfactory sickness absence record and what improvements... Read more
DOWNLOAD April 2019
Type: Letter
Consent to medical report follow up letter
Use our letter where an employee has either declined to consent to your seeking a medical report on them or to its subsequent disclosure to you by their doctor. The sanction is that you may have no choice but to make a decision about their ongoing employment without the benefit of that medical information,... Read more
DOWNLOAD March 2019
Type: Letter
Medical examination request to independent doctor
It's possible to fairly dismiss an employee on the ground of lack of capability due to ill health but first you must take all reasonable steps to find out the current medical position. This involves obtaining a medical report. A strong alternative to approaching the employee's own GP, specialist or consultant... Read more
DOWNLOAD March 2019
Type: Letter
Letter enclosing Form SSP1
You must provide Form SSP1 to an employee when their SSP is coming, or has come, to an end as the information you give on it will help the government to decide on the employee's benefit claim. If you know in advance that the employee's SSP is to end before their incapacity does, make sure you issue the... Read more
DOWNLOAD March 2019
Type: Letter
Fitness for work self-declaration form
Our form is for employees to declare their own fitness to return to work following a period of medically certificated sickness absence. Use it where an employee returns to work following sickness absence in circumstances where there are genuine doubts over their fitness. No confirmation requiredThere's... Read more
DOWNLOAD March 2019
Type: Form
 
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