Sickness absence
Combat sickness absence problems with our no-nonsense advice, documents and handy toolkit

Sickness Absence Documents

All the documents you need to resolve sickness absence problems

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Letter to sick employee requesting contact
Our letter asks your employee to get in touch with you where they're on long-term sick leave and you've been unable, for whatever reason, to get hold of them to check on their progress and to discuss a possible return to work. Long-term absenceOnce sickness absence goes into a second calendar week, you... Read more
DOWNLOAD March 2019
Type: Letter
Letter withdrawing SSP
Use our letter where you're not going to pay SSP either because of the employee's failure to comply with your sickness absence reporting requirements or you have good reason to doubt that the employee's incapacity is genuine. If your employee disagrees with you, they're entitled to seek a formal decision... Read more
DOWNLOAD March 2019
Type: Letter
Notice of absence management meeting
It's potentially fair to dismiss an employee because of an unsatisfactory attendance record caused by persistent but genuine short-term sickness absences, provided a proper procedure is followed which is fair and reasonable in all the circumstances and you act reasonably in treating the employee's poor... Read more
DOWNLOAD March 2019
Type: Notice
Sickness absence policy
Our policy statement sets out a detailed reporting procedure for both short-term and long-term sickness absence, including the provision of evidence of incapacity, consideration of statements of fitness for work, "return-to-work" interviews and home visits. It's always worth expressly setting out these... Read more
DOWNLOAD October 2018
Type: Policy
Letter to doctor requesting medical report
It's possible to fairly dismiss an employee on the ground of lack of capability due to long-term ill-health but first you must take all reasonable steps to find out the current medical position. This will involve obtaining a medical report. Also, be aware of the Equality Act 2010.Medical evidenceBefore... Read more
DOWNLOAD October 2018
Type: Letter
Letter requesting attendance at a medical examination and medical examination consent form
As an alternative to requesting a medical report from an employee's own GP or consultant, there is the option of the employee undergoing a medical examination by an independent doctor that you've appointed.  You will still need the employee's consent, so you should write to them enclosing a form for... Read more
DOWNLOAD May 2018
Type: Letter
Medical examinations clause
Even with the contractual power to do so, you can't force an employee to undergo a medical examination. To do so would amount to a breach of their privacy and, if the doctor doesn't have the patient's consent, a civil trespass and a criminal assault. However, there are still benefits to having a medical... Read more
DOWNLOAD May 2018
Type: Clause
Letter requesting consent to obtain medical report and medical report consent form
When you require a medical report from an employee's GP or consultant, you will first need their written consent in order to comply with the Access to Medical Reports Act 1988. You should write to the employee with an explanation of their rights under this Act and enclose a consent form for them to sign... Read more
DOWNLOAD May 2018
Type: Letter
Self-certification of sickness absence form
Where an employee has been absent from work due to illness for seven days or less, you should ask them to complete a self-certificate form on their first day back at work. This should include a section to record the reason for their absence.Record-keepingIt's important to keep proper records of sickness... Read more
DOWNLOAD May 2018
Type: Miscellaneous
Written warning and final written warning
Following a disciplinary hearing, if you want to formally warn the employee you will need to issue either a written warning or a final written warning. These are important documents so you should ensure you draft them carefully; a one-liner simply telling the employee you are giving them a "written warning"... Read more
DOWNLOAD February 2018
Type: Letter
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