Sickness absence
Combat sickness absence problems with our no-nonsense advice, documents and handy toolkit

Sickness Absence Documents

All the documents you need to resolve sickness absence problems

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Letter of dismissal on long-term incapacity grounds
Use our letter when dismissing an employee due to long-term sickness absence. You must first have followed a fair dismissal procedure, including obtaining medical evidence and consulting with the employee and considering the severity of the impact that the employee's continued absence is having on your... Read more
DOWNLOAD July 2017
Type: Letter
Return to work interview form
You should always record the information an employee reveals to you during a return to work interview. The easiest way to do this is by using a standard form. This allows you to ask the same questions of all members of staff who go off sick and makes sure that you don't miss anything out. Use our return... Read more
DOWNLOAD December 2015
Type: Form
Employee absence record form
The average employee in the private sector has around six days' sickness absence each year; the ideal level for any employer is nil. Recording this type of absence in one place allows you to immediately identify how much time off an employee has taken due to ill health. It's also clear evidence if you... Read more
DOWNLOAD December 2015
Type: Form
Invitation to attend return-to-work interview
It's a proven fact that any employee who is required to attend a return-to-work interview following a period of sickness absence will think twice about taking any time off in the first place. Invite an employee to attend this type of meeting using our letter. Slashing absence rates Return-to-work interviews... Read more
DOWNLOAD December 2015
Type: Letter
Meeting request following long-term incapacity
Meeting request following a period of long-term incapacityOnce you've obtained a medical report, the next stage is to arrange a meeting with your absent employee to discuss its contents and any recommendations that it makes. In particular, you should explore when the employee might be fit to return to... Read more
DOWNLOAD August 2014
Type: Letter
Notification of disciplinary hearing
If you want to take disciplinary action against an employee, the first step is to write to them setting out the allegations and requiring their attendance at a formal disciplinary hearing. Our notification of disciplinary hearing letter ensures you get things off to a good start.Hearing noticeArranging... Read more
DOWNLOAD April 2013
Type: Letter
Notification of long-term incapacity meeting
When you reach the point that you're considering dismissing an employee on the grounds of long-term incapacity, you will need to set up a formal meeting to consult about your proposals before taking your final decision. This is an essential requirement of general fairness.A fair incapacity dismissalLong-term... Read more
DOWNLOAD October 2012
Type: Letter
Not fit for work acknowledgement letter
Our letter sets out the employee's rights and obligations when on sick leave where they've been assessed as not fit for work, so there can be no misunderstandings. However, you don't need to send it out each time you receive a statement of fitness for work from the employee - once is enough, unless the... Read more
DOWNLOAD October 2012
Type: Letter
Letter confirming temporary work alterations
Our letter confirming temporary work alterations assists you where, as a result of the GP's recommendations in the statement of fitness for work, you've agreed a return to work plan with your absent employee. Don't forget to set a date for review of the temporary arrangements.Agreed returnWhen agreeing... Read more
DOWNLOAD October 2012
Type: Letter
Letter requesting home visit with sick employee
Under the terms of our sickness absence policy, you can request a home visit with a long-term sick employee. To enable you to do this, use our letter. When making home visits, be sensitive, don't try to bully the employee into committing to a return-to-work date and never discuss the possibility of dismissal.Letter... Read more
DOWNLOAD October 2012
Type: Letter
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