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  • Sickness Absence Documents - Disciplinary procedure
    Disciplinary procedureDealing with conduct and other disciplinary matters is one of the most difficult challenges for any employer. Make a wrong move and an employee can exact a high price. And even if you've a good reason to take action, tribunals demand that you follow the right procedure to the letter. Our disciplinary procedure shows you how to play it safe and stay on the right side of the law. A fair misconduct dismissalYou only have to open the newspapers to read of another employment tribunal claim involving...
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  • Sickness Absence Documents - Warning/final warning of unsatisfactory attendance
    Warning/final warning of unsatisfactory attendanceFollowing an absence management meeting, if you want to formally warn the employee about their unsatisfactory attendance, use our warning letter. It can also be adapted for use as a final warning.Fair warningThe warning should set out the employee's unsatisfactory sickness absence record and what improvements in their attendance levels are required (making sure you're setting realistic targets), provide a reasonable timescale for improvement, advise them that...
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  • Sickness Absence Documents - Consent to medical report follow up letter
    Consent to medical report follow up letterUse our letter where an employee has either declined to consent to your seeking a medical report on them or to its subsequent disclosure to you by their doctor. The sanction is that you may have no choice but to make a decision about their ongoing employment without the benefit of that medical information, which will not usually be in their best interests.No forced consentYou can't force an employee to consent to a medical report - this would be contrary to the provisions...
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  • Sickness Absence Documents - Letter rejecting time off for elective medical procedure
    Letter rejecting time off for elective medical procedureUse our letter to reject an employee's request for time off to undergo an elective medical procedure, such as breast augmentation or liposuction. Unless you contractually provide for time off work in this scenario, you're perfectly within your rights to do this. Our letter advises the employee to use their annual leave entitlement instead.No statutory rightWith more and more people opting for cosmetic surgery or non-surgical treatment to enhance some aspect...
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  • Sickness Absence Documents - Medical examination request to independent doctor
    Medical examination request to independent doctorIt's possible to fairly dismiss an employee on the ground of lack of capability due to ill health but first you must take all reasonable steps to find out the current medical position. This involves obtaining a medical report. A strong alternative to approaching the employee's own GP, specialist or consultant is to instruct an independent doctor.Medical evidenceBefore contemplating dismissing an employee on capability grounds due to long-term ill health, you must...
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  • Sickness Absence Documents - Attendance procedure
    Attendance procedureOur attendance procedure provides a process for dealing with genuine but persistent short-term sickness absence. It's not suitable for long-term incapacity cases.ApplicationA dismissal due to persistent short-term sickness absence could either be due to conduct, capability or some other substantial reason (SOSR). You should use our Disciplinary Procedure where there's evidence that the employee's sickness absence isn't genuine or where there's any other suspected misconduct relating to sickness...
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  • Sickness Absence Documents - Letter enclosing Form SSP1
    Letter enclosing Form SSP1You must provide Form SSP1 to an employee when their SSP is coming, or has come, to an end as the information you give on it will help the government to decide on the employee's benefit claim. If you know in advance that the employee's SSP is to end before their incapacity does, make sure you issue the form, and our letter, by the beginning of the 23rd week of SSP.Form SSP1Form SSP1 is the form that you must complete and give to an employee who isn't entitled to SSP, or when SSP entitlement...
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  • Sickness Absence Documents - Fitness for work self-declaration form
    Fitness for work self-declaration formOur form is for employees to declare their own fitness to return to work following a period of medically certificated sickness absence. Use it where an employee returns to work following sickness absence in circumstances where there are genuine doubts over their fitness. No confirmation requiredThere's no legal requirement for an employee who's been absent on sick leave to be signed back to work and indeed there's no option on the statement of fitness for work (fit note)...
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  • Sickness Absence Documents - Letter to sick employee requesting contact
    Letter to sick employee requesting contactOur letter asks your employee to get in touch with you where they're on long-term sick leave and you've been unable, for whatever reason, to get hold of them to check on their progress and to discuss a possible return to work. Long-term absenceOnce sickness absence goes into a second calendar week, you will start to receive statements of fitness for work (or "fit notes") from your employee, signed by their GP. At this point, what often happens is that their direct contact...
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  • Sickness Absence Documents - Letter withdrawing SSP
    Letter withdrawing SSPUse our letter where you're not going to pay SSP either because of the employee's failure to comply with your sickness absence reporting requirements or you have good reason to doubt that the employee's incapacity is genuine. If your employee disagrees with you, they're entitled to seek a formal decision on their entitlement from HMRC.SSP entitlementNormally, when an employee is off sick for at least four days in a row and they meet the eligibility conditions, you will start paying SSP...
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