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  • Sickness Absence Documents - Sickness absence policy
    Sickness absence policyOur policy statement sets out a detailed reporting procedure for both short-term and long-term sickness absence, including the provision of evidence of incapacity, consideration of statements of fitness for work, "return-to-work" interviews and home visits. It's always worth expressly setting out these issues for all employees. That way, everyone understands what they need to do when they are off sick.Short-term absencesIn the case of frequent short periods of sickness absence, where it...
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  • Sickness Absence Documents - Letter to doctor requesting medical report
    Letter to doctor requesting medical reportIt's possible to fairly dismiss an employee on the ground of lack of capability due to long-term ill-health but first you must take all reasonable steps to find out the current medical position. This will involve obtaining a medical report. Also, be aware of the Equality Act 2010.Medical evidenceBefore contemplating dismissing an employee on the ground of lack of capability due to long-term ill-health, you must first take all reasonable steps to find out the current...
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  • Sickness Absence Documents - Letter requesting attendance at a medical examination and medical examination consent form
    Letter requesting attendance at a medical examination and medical examination consent formAs an alternative to requesting a medical report from an employee's own GP or consultant, there is the option of the employee undergoing a medical examination by an independent doctor that you've appointed.  You will still need the employee's consent, so you should write to them enclosing a form for them to sign under which they agree to attend a medical examination.Pros and consAs an alternative to requesting a medical...
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  • Sickness Absence Documents - Medical examinations clause
    Medical examinations clauseEven with the contractual power to do so, you can't force an employee to undergo a medical examination. To do so would amount to a breach of their privacy and, if the doctor doesn't have the patient's consent, a civil trespass and a criminal assault. However, there are still benefits to having a medical examinations clause.Disciplinary offenceYou can't force an employee to be examined by a doctor, whether it's their own GP or an independent doctor you appoint. So, does this mean a...
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  • Sickness Absence Documents - Letter requesting consent to obtain medical report and medical report consent form
    Letter requesting consent to obtain medical report and medical report consent formWhen you require a medical report from an employee's GP or consultant, you will first need their written consent in order to comply with the Access to Medical Reports Act 1988. You should write to the employee with an explanation of their rights under this Act and enclose a consent form for them to sign authorising the production and release of a medical report.Signed consentBefore making an application to the employee's doctor...
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  • Sickness Absence Documents - Self-certification of sickness absence form
    Self-certification of sickness absence formWhere an employee has been absent from work due to illness for seven days or less, you should ask them to complete a self-certificate form on their first day back at work. This should include a section to record the reason for their absence.Record-keepingIt's important to keep proper records of sickness absence so that you can spot when an employee is taking a lot of odd days off sick. That way, you can take action when their absence record reaches an unacceptable level....
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  • Sickness Absence Documents - Written warning and final written warning
    Written warning and final written warningFollowing a disciplinary hearing, if you want to formally warn the employee you will need to issue either a written warning or a final written warning. These are important documents so you should ensure you draft them carefully; a one-liner simply telling the employee you are giving them a "written warning" won't be sufficient.The warnings procedureUse our Written Warning and Final Written Warning letters to issue formal written warnings to the employee. The written warning...
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  • Sickness Absence Documents - Letter of dismissal on long-term incapacity grounds
    Letter of dismissal on long-term incapacity groundsUse our letter when dismissing an employee due to long-term sickness absence. You must first have followed a fair dismissal procedure, including obtaining medical evidence and consulting with the employee and considering the severity of the impact that the employee's continued absence is having on your business. Confirmation of dismissalLong-term sickness absence can amount to a fair reason for dismissal on the ground of lack of capability. However, for a dismissal...
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  • Sickness Absence Documents - Return to work interview form
    Return to work interview form You should always record the information an employee reveals to you during a return to work interview. The easiest way to do this is by using a standard form. This allows you to ask the same questions of all members of staff who go off sick and makes sure that you don't miss anything out. Use our return to work interview form for this particular purpose. Asking questions Return to work interviews are a proven way of reducing sickness absence; those tempted to take time off sick...
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  • Sickness Absence Documents - Employee absence record form
    Employee absence record formThe average employee in the private sector has 6.4 days' sickness absence each year; the ideal level for any employer is nil. Recording this type of absence in one place allows you to immediately identify how much time off an employee has taken due to ill health. It's also clear evidence if you need to take disciplinary action over this problem. Use our record form for this purpose. You can also use it to record other types of absence so that you are keeping all this information together.Sickness...
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