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  • Sickness Absence Documents - Consent to medical report follow up letter
    Consent to medical report follow up letterUse our letter where an employee has either declined to consent to your seeking a medical report on them or to its subsequent disclosure to you by their doctor. The sanction is that you may have no choice but to make a decision about their ongoing employment without the benefit of that medical information, which will not usually be in their best interests.No forced consentYou can't force an employee to consent to a medical report - this would be contrary to the provisions...
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  • Sickness Absence Documents - Fitness for work self-declaration form
    Fitness for work self-declaration formOur form is for employees to declare their own fitness to return to work following a period of medically certificated sickness absence. Use it where an employee returns to work following sickness absence in circumstances where there are genuine doubts over their fitness. No confirmation requiredThere's no legal requirement for an employee who's been absent on sick leave to be signed back to work and indeed there's no option on the statement of fitness for work (fit note)...
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  • Sickness Absence Documents - Letter to doctor requesting medical report
    Letter to doctor requesting medical reportIt's possible to fairly dismiss an employee on the ground of lack of capability due to long-term ill-health but first you must take all reasonable steps to find out the current medical position. This will involve obtaining a medical report. Also, be aware of the Equality Act 2010.Medical evidenceBefore contemplating dismissing an employee on the ground of lack of capability due to long-term ill-health, you must first take all reasonable steps to find out the current...
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  • Sickness Absence Documents - Self-certification of sickness absence form
    Self-certification of sickness absence formWhere an employee has been absent from work due to illness for seven days or less, you should ask them to complete a self-certificate form on their first day back at work. This should include a section to record the reason for their absence.Record-keepingIt's important to keep proper records of sickness absence so that you can spot when an employee is taking a lot of odd days off sick. That way, you can take action when their absence record reaches an unacceptable level....
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  • Sickness Absence Documents - Not fit for work acknowledgement letter
    Not fit for work acknowledgement letterOur letter sets out the employee's rights and obligations when on sick leave where they've been assessed as not fit for work, so there can be no misunderstandings. However, you don't need to send it out each time you receive a statement of fitness for work from the employee - once is enough, unless the position changes.Statements of fitness for workWhen an employee is signed off sick by their GP, what you will have been receiving is what's called a statement of fitness...
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  • Sickness Absence Documents - Letter confirming temporary work alterations
    Letter confirming temporary work alterationsOur letter confirming temporary work alterations assists you where, as a result of the GP's recommendations in the statement of fitness for work, you've agreed a return to work plan with your absent employee. Don't forget to set a date for review of the temporary arrangements.Agreed returnWhen agreeing a return to work plan with your employee following the GP's advice in the statement of fitness for work, it's important to reach agreement on the following matters:o...
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  • Sickness Absence Documents - Letter advising employee to remain at home until medical evidence obtained about suitability to work
    Letter advising employee to remain at home until medical evidence obtained about suitability to workIt's not unusual for some employees to want to return to work after a bout of sickness absence before they are well enough to do so, or to refuse to go off sick when they're clearly not fit to work. More often than not, this is for financial reasons, for example if they only receive statutory sick pay (SSP) during sickness absence. Use our letter advising employee to remain at home until medical evidence obtained...
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  • Sickness Absence Documents - May be fit for work acknowledgement letter
    May be fit for work acknowledgement letterOur letter acknowledging that an employee may be fit for work sets up a telephone meeting with an employee where their GP has stated they may be fit for work if appropriate adjustments are made. Discuss the contents of the statement of fitness for work and possible options with your employee with a view to agreeing a return to work plan. Managing fit notesWhere a statement of fitness for work ("fit note") indicates an employee may be fit for work and the GP has suggested...
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  • Sickness Absence Documents - Letter seeking authenticity of Statement of Fitness for Work
     Letter seeking authenticity of statement of fitness for work Fake, yet convincing, fit notes can be bought on the Internet for under £10. If you have doubts about the authenticity of such a document, write to the GP who supposedly issued it. As you aren't requesting medical information, you don't need the employee's prior written consent. Our letter asks for confirmation in this situation. Fakes for sale! Within only a few days of the new system being introduced, fake - yet convincing - fit notes were readily...
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  • Sickness Absence Documents - Letter declining fit note recommendations
     Letter declining fit note recommendations Employers are not obliged to accept the advice set out in a fit note. Before taking any decision, however, you must discuss it with the employee. If you decide to reject it, your reasons should be set out in writing. Our letter declining fit note recommendations will help you here. Under no obligationEmployers are under no obligation to accept the advice that a GP provides in a fit note. In fact, research shows that it is often impractical, or too expensive, to implement....
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