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  • Sickness Absence Documents - Letter of dismissal on long-term incapacity grounds
    Letter of dismissal on long-term incapacity groundsUse our letter when dismissing an employee due to long-term sickness absence. You must first have followed a fair dismissal procedure, including obtaining medical evidence and consulting with the employee and considering the severity of the impact that the employee's continued absence is having on your business. Confirmation of dismissalLong-term sickness absence can amount to a fair reason for dismissal on the ground of lack of capability. However, for a dismissal...
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  • Sickness Absence Documents - Return to work interview form
    Return to work interview form You should always record the information an employee reveals to you during a return to work interview. The easiest way to do this is by using a standard form. This allows you to ask the same questions of all members of staff who go off sick and makes sure that you don't miss anything out. Use our return to work interview form for this particular purpose. Asking questions Return to work interviews are a proven way of reducing sickness absence; those tempted to take time off sick...
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  • Sickness Absence Documents - Employee absence record form
    Employee absence record formThe average employee in the private sector has 6.4 days' sickness absence each year; the ideal level for any employer is nil. Recording this type of absence in one place allows you to immediately identify how much time off an employee has taken due to ill health. It's also clear evidence if you need to take disciplinary action over this problem. Use our record form for this purpose. You can also use it to record other types of absence so that you are keeping all this information together.Sickness...
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  • Sickness Absence Documents - Invitation to attend return-to-work interview
    Invitation to attend return-to-work interview It's a proven fact that any employee who is required to attend a return-to-work interview following a period of sickness absence will think twice about taking any time off in the first place. Invite an employee to attend this type of meeting using our letter. Slashing absence rates Return-to-work interviews may seem like just another paper exercise, but they are really an employer's best friend. Firstly, if an employee knows that they'll have to attend one following...
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  • Sickness Absence Documents - Notification of long-term incapacity meeting
    Notification of long-term incapacity meetingWhen you reach the point that you're considering dismissing an employee on the grounds of long-term incapacity, you will need to set up a formal meeting to consult about your proposals before taking your final decision. This is an essential requirement of general fairness.A fair incapacity dismissalLong-term sickness absence can be a fair reason for dismissal. However, for a dismissal to be fair in practice you will need to show that the employee's long-term absence...
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  • Sickness Absence Documents - Letter requesting home visit with sick employee
    Letter requesting home visit with sick employeeUnder the terms of our sickness absence policy, you can request a home visit with a long-term sick employee. To enable you to do this, use our letter. When making home visits, be sensitive, don't try to bully the employee into committing to a return-to-work date and never discuss the possibility of dismissal.Letter wordingOur Letter Requesting Home Visit with Sick Employee requests a home visit with the employee and it refers to the provisions of the sickness absence...
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  • Sickness Absence Documents - Notification of long-term incapacity dismissal appeal meeting
    Notification of long-term incapacity dismissal appeal meetingAn employee has no statutory right to appeal against a dismissal on long-term incapacity grounds. However, it's preferable still to give the employee an opportunity to appeal as part of an overall fair dismissal procedure. Use our letter to inform them of the date and time of the appeal meeting.On appealWe recommend that, to comply with general principles of fairness, you allow the employee the chance to appeal against any decision reached to dismiss...
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  • Sickness Absence Documents - Confirmation of outcome of long-term incapacity dismissal appeal meeting
    Confirmation of outcome of long-term incapacity dismissal appeal meetingAfter holding an appeal against the decision to dismiss the employee on long-term incapacity grounds, you need to formally notify them of the outcome. The decision on an appeal will be final.A final decisionAfter hearing what the employee has to say as part of their appeal, for example they might provide more medical evidence or give confirmation that they will be fit to return to work in some capacity earlier than envisaged, there are two...
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  • Sickness Absence Documents - Letter notifying reversion to SSP
    Letter notifying reversion to SSPUnder the terms of your employees' contracts of employment, you may provide that employees will get statutory sick pay (SSP) only in the event of sickness absence. Alternatively, you may have a discretionary or contractual sick pay scheme. In these cases, during long-term sickness absence there may come a point when you need to revert to paying SSP only. Use our letter notifying reversion to SSP to implement this.Contractual or discretionaryMost employers pay some level of discretionary...
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  • Sickness Absence Documents - Sick pay clause
    Sick pay clauseYou're obliged to include any provisions for sick pay as part of the written statement of employment particulars. However, it's entirely up to you whether you only pay statutory sick pay (SSP), whether you operate a discretionary sick pay scheme or whether you want to tie yourself in to a contractual sick pay scheme.SSP complicationsIf all you pay during sickness absence is SSP, your sick pay clause simply needs to make reference to this. It's best not to repeat the full details of the SSP scheme...
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