Sickness absence
Combat sickness absence problems with our no-nonsense advice, documents and handy toolkit

Sickness Absence Documents

All the documents you need to resolve sickness absence problems

< Back to Sickness absence page
Notice of absence management meeting
It's potentially fair to dismiss an employee because of an unsatisfactory attendance record caused by persistent but genuine short-term sickness absences, provided a proper procedure is followed which is fair and reasonable in all the circumstances and you act reasonably in treating the employee's poor... Read more
DOWNLOAD June 2021
Type: Notice
Notification of disciplinary hearing
If you want to take disciplinary action against an employee, the first step is to write to them setting out the allegations and requiring their attendance at a formal disciplinary hearing. Our notification of disciplinary hearing letter ensures you get things off to a good start.Hearing noticeArranging... Read more
DOWNLOAD June 2021
Type: Letter
Self-certification of sickness absence form
Where an employee has been absent from work due to illness for seven days or less, you should ask them to complete a self-certificate form on their first day back at work. This should include a section to record the reason for their absence.Record-keepingIt's important to keep proper records of sickness... Read more
DOWNLOAD September 2020
Type: Miscellaneous
Disciplinary procedure
Dealing with conduct and other disciplinary matters is one of the most difficult challenges for any employer. Make a wrong move and an employee can exact a high price. And even if you've a good reason to take action, tribunals demand that you follow the right procedure to the letter. Our disciplinary... Read more
DOWNLOAD July 2020
Type: Procedure
Attendance procedure
Our attendance procedure provides a process for dealing with genuine but persistent short-term sickness absence. It's not suitable for long-term incapacity cases.ApplicationA dismissal due to persistent short-term sickness absence could either be due to conduct, capability or some other substantial reason... Read more
DOWNLOAD July 2020
Type: Procedure
Sickness absence policy
Our policy statement sets out a detailed reporting procedure for both short-term and long-term sickness absence, including the provision of evidence of incapacity, consideration of statements of fitness for work, "return-to-work" interviews and home visits. It's always worth expressly setting out these... Read more
Type: Policy
Sick pay clause
You're obliged to include any provisions for sick pay as part of the written statement of employment particulars. However, it's entirely up to you whether you only pay statutory sick pay (SSP), whether you operate a discretionary sick pay scheme or whether you want to tie yourself in to a contractual... Read more
DOWNLOAD October 2019
Type: Clause
Letter rejecting time off for elective medical procedure
Use our letter to reject an employee's request for time off to undergo an elective medical procedure, such as breast augmentation or liposuction. Unless you contractually provide for time off work in this scenario, you're perfectly within your rights to do this. Our letter advises the employee to use... Read more
DOWNLOAD August 2019
Type: Letter
Medical questionnaire
A problem for many employers is the risk of hiring a new employee only to find they have long-term health problems that could lead to periods of sickness absence. Use our questionnaire to find out if there's a problem but only use it after a job offer has been made.Medical questionnaireThis is a document... Read more
Type: Miscellaneous
Warning/final warning of unsatisfactory attendance
Following an absence management meeting, if you want to formally warn the employee about their unsatisfactory attendance, use our warning letter. It can also be adapted for use as a final warning.Fair warningThe warning should set out the employee's unsatisfactory sickness absence record and what improvements... Read more
DOWNLOAD April 2019
Type: Letter
Page 1 of 5 pages