Sickness absence
Combat sickness absence problems with our no-nonsense advice, documents and handy toolkit

Sickness Absence Documents

All the documents you need to resolve sickness absence problems

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Sickness absence policy
Our policy statement sets out a detailed reporting procedure for both short-term and long-term sickness absence, including the provision of evidence of incapacity, consideration of statements of fitness for work, "return-to-work" interviews and home visits. It's always worth expressly setting out these... Read more
DOWNLOAD October 2018
Type: Policy
Letter to doctor requesting medical report
It's possible to fairly dismiss an employee on the ground of lack of capability due to long-term ill-health but first you must take all reasonable steps to find out the current medical position. This will involve obtaining a medical report. Also, be aware of the Equality Act 2010.Medical evidenceBefore... Read more
DOWNLOAD October 2018
Type: Letter
Letter requesting attendance at a medical examination and medical examination consent form
As an alternative to requesting a medical report from an employee's own GP or consultant, there is the option of the employee undergoing a medical examination by an independent doctor that you've appointed.  You will still need the employee's consent, so you should write to them enclosing a form for... Read more
DOWNLOAD May 2018
Type: Letter
Medical examinations clause
Even with the contractual power to do so, you can't force an employee to undergo a medical examination. To do so would amount to a breach of their privacy and, if the doctor doesn't have the patient's consent, a civil trespass and a criminal assault. However, there are still benefits to having a medical... Read more
DOWNLOAD May 2018
Type: Clause
Letter requesting consent to obtain medical report and medical report consent form
When you require a medical report from an employee's GP or consultant, you will first need their written consent in order to comply with the Access to Medical Reports Act 1988. You should write to the employee with an explanation of their rights under this Act and enclose a consent form for them to sign... Read more
DOWNLOAD May 2018
Type: Letter
Self-certification of sickness absence form
Where an employee has been absent from work due to illness for seven days or less, you should ask them to complete a self-certificate form on their first day back at work. This should include a section to record the reason for their absence.Record-keepingIt's important to keep proper records of sickness... Read more
DOWNLOAD May 2018
Type: Miscellaneous
Written warning and final written warning
Following a disciplinary hearing, if you want to formally warn the employee you will need to issue either a written warning or a final written warning. These are important documents so you should ensure you draft them carefully; a one-liner simply telling the employee you are giving them a "written warning"... Read more
DOWNLOAD February 2018
Type: Letter
Letter of dismissal on long-term incapacity grounds
Use our letter when dismissing an employee due to long-term sickness absence. You must first have followed a fair dismissal procedure, including obtaining medical evidence and consulting with the employee and considering the severity of the impact that the employee's continued absence is having on your... Read more
DOWNLOAD July 2017
Type: Letter
Return to work interview form
You should always record the information an employee reveals to you during a return to work interview. The easiest way to do this is by using a standard form. This allows you to ask the same questions of all members of staff who go off sick and makes sure that you don't miss anything out. Use our return... Read more
DOWNLOAD December 2015
Type: Form
Employee absence record form
The average employee in the private sector has 6.4 days' sickness absence each year; the ideal level for any employer is nil. Recording this type of absence in one place allows you to immediately identify how much time off an employee has taken due to ill health. It's also clear evidence if you need... Read more
DOWNLOAD December 2015
Type: Form
 
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